BBS Knowledge Base

Leave

Darren

Last Update vor 8 Monaten

In this module, user was allowed to edit the different types of leave and the permission of some features in the system. In addition, the user can add a new leave type into the system.

Leave Type Maintenance

How to add new leave?

1. Click on Leave Type Maintenance.

HR > Leave > Leave Type Maintenance

Leave Type Maintenance in Leave

2. There are nine leave types listed with the leave code, description, entitled, entitlement period, dispatch, taken, unused, last updated by who and the date.

3. Click on New.

List of Leaves

4. The details within the asterisk (*) must be filled such as leave type and leave code. User can also set the limitation into limited or unlimited.

5. Choose the entitlement period, the leaves taken, the dispatch type, the unused type and the unpaid leave.

Entitlement Period	Details
Yearly 1 Jan to 31 Dec	This means that the leave will automatically refresh every year.
Anniversary of Employee’s Join	The leave will only refresh on the date when the employee joins the company.
Financial Year	This means that the leaves will only rollover after the company’s financial year.

Leaves Taken	Details
After probation period	The leaves will only applicable once the employee has passed the probationary period. User can decide and choose the duration of probation period in months.
Immediately	The leaves will not need to wait for approval and will be processed immediately.

Dispatch Type	Details
Available Upfront	The entitled leaves can be taken immediately without any conditions.
Accrued by Completed Months	Leaves will be prorated and gradually distributed to each staff every month.

Unused Type	Details
Carried Forward to Next Period	Staff can start taking leaves only after completing the specified months with the company. User can set the limitation of hold on months and the limit of days.
Forfeited at the End of Period	All entitled leaves will be forfeited at the end of each year.

Add Leave 1.0

Unpaid Leave	Details
No Deduction Leave	An option that indicates that no salary would be deduct.
Calendar Days Deduction	This signifies that the leave will result in a deduction based on the total number of the calendar days taken.
Company Policy Deduction	Reflecting that the salary would be deducted aligns with the company’s predefined policy of days deduction.

Add Leave 2.0

6. Click on Save once completed.

Add Leave 3.0

7. Leave saved.

Record is Saved

How to edit a leave?

1. Click on View.

View on Leave

2. Click on Edit.

Edit in Leave

3. User can only edit the unpaid leave as the info of the leave are set as default according to the Department of Labour.

Edit in Leave

4. Click on Update once done editing the information.

Edit in Leave

5. Update done.

6. There are the other 3 parts after clicking on the View which are Progressive Leave Entitlement, Entitlement User and Leave Taken.

a. Progressive Leave Entitlement

User may add a new leave entitlement.

1. Click on New.

Progressive Leave Entitlement 1.0

2. User can enter the entitlement description level type, the days of leaves and the period type. The entitlement every year in the period type means that the leave will be entitled to the user every year and user can set the maximum of the additional leave. On the other hand, the days of leaves will increase by one day per year if year of service is chosen in period type. Click on Save once done.

Progressive Leave Entitlement 2.0

Entitlement Every Year

Year of Service

3. User can still edit and update by clicking on Edit and delete it by clicking Delete.

Progressive Leave Entitlement 3.0

b. Entitlement User

1. In this selection, user can assign user and edit the days of leaves. User can choose to assign by entering the Name, ID or contact number. User also can choose to assign by User Group, All Users or Administrator.

Entitlement User 1.0

2. Click on Yes after selecting.

Confirmation

3. All the users will be displayed. User can still Adjust the days of leaves, Unassign the user from the leave and Revoke the user from taking the leave again. Tick the box to Adjust, Unassign or Revoke.